School Management & Parent Supervision Platform

UniVerse School Management Platform

A full-stack school management platform connecting admins, teachers, security staff, and parents through a unified backend, web dashboard, and mobile app.

WebMobileFastifyNext.jsFlutterTypeScriptPostgreSQLDockerFirebaseGemini

Overview

UniVerse is a large-scale school management system built as a final year project to unify school operations across multiple user groups. The platform combines a Fastify backend, a Next.js web dashboard, and a Flutter mobile app to support admins, teachers, security staff, and parents in one connected ecosystem. It includes attendance management, QR-based gate tracking, results publishing, messaging, announcements, complaints handling, lost and found reporting, push notifications, and an AI-powered RAG chatbot for policy-aware assistance.

Challenge

School operations are often split across disconnected tools, manual records, and separate communication channels. UniVerse needed to create one secure role-aware ecosystem that could manage academic workflows, gate activity, parent visibility, communication, support requests, and policy-aware assistance across web and mobile experiences.

Impact

The resulting multi-platform system centralizes operational and academic workflows, gives parents timely visibility into student activity, supports faster communication between school stakeholders, and establishes a deployment-ready technical foundation for future school-wide expansion.

Identity

Project profile

Project Type

Final year software engineering project

Role

Full-Stack Developer and System Designer

Platforms

Fastify backend, Next.js web dashboard, and Flutter mobile app

Primary Users

Admins, teachers, security staff, parents, and pending users

Delivery Model

Multi-application monorepo with Docker and CI support

Stack

Technology foundation

Backend

Fastify

High-performance API services, role-aware business logic, and platform integrations

Web

Next.js and React

Administrative, teacher, and security dashboard workflows

Mobile

Flutter

Structured parent-facing access to attendance, results, notices, support, and student status

Language

TypeScript

Type-safe backend and web application development

ORM

Prisma

Schema modelling, migrations, and structured database access

Database

PostgreSQL

Relational storage for users, school records, attendance, results, and operational data

Cache

Redis

Fast temporary data access and supporting backend workflows

Notifications

Firebase

Push notification delivery and parent alert workflows

Gemini and RAG

Policy-aware assistance, retrieval workflows, and AI-assisted school support

Infrastructure

Docker

Consistent local development and production-oriented service orchestration

Delivery

CI workflows and Vercel

Automated quality checks and deployment-ready frontend configuration

Scope

MVP feature set

My Role & Implementation

Designed and implemented the full system structure across backend, web, and mobile application layers.
Built role-based access flows for admins, teachers, security staff, parents, and pending users.
Developed core modules including attendance, gate logs, announcements, messaging, complaints, and results management.
Integrated the Fastify API with the Next.js dashboard, Flutter parent app, and Firebase notification workflows.
Set up the monorepo structure, Docker-based development flow, environment configuration, and supporting tooling.
Implemented AI-assisted school support through RAG-based backend workflows and retrieval logic.
Maintained project quality through testing support, documentation, and structured development practices.

Platform Roles & Access

Admin Role: Manage overall school operations, users, notices, complaints, attendance, and reporting flows.
Teacher Role: Handle classes, attendance, results, messages, and class-scoped notices.
Security Role: Manage gate logs, QR scanning, and student entry-exit monitoring.
Parent Access: Use the mobile app to track attendance, notifications, results, notices, support, and student status.
Pending User Flow: Support controlled onboarding and approval before users receive platform permissions.

Core Academic & Gate Features

QR-based gate IN/OUT scanning with entry-exit monitoring and parent alerts.
Automatic checkout logic to support accurate daily gate records.
Daily attendance sessions and batch attendance submission workflows.
Calendar-based attendance views for reviewing student history.
Publishable term results with structured access for teachers and parents.

Communication & Support

Messaging threads connecting relevant school users through structured conversations.
School-wide and class-scoped announcements with targeted visibility.
AI-assisted draft suggestions for clearer and faster communication.
Complaints triage and handling workflows for structured issue resolution.
Lost and found reporting for submitting, tracking, and resolving item reports.
Push notifications and email-based approval flows for time-sensitive updates.

Screenshots

UniVerse platform case study

Screen 01

Admin Dashboard

Administrative overview for attendance, student accounts, policy management, system health, and recent school activity.

Screen 02

Teachers List

Teacher-management view supporting day-to-day academic administration.

Screen 03

User Profile

Role-aware user profile and school account information interface.

Screen 04

Mobile Attendance

Portrait parent-facing attendance experience displayed in a compact mobile frame.

Screen 05

Mobile Support

Parent support workflow on the Flutter mobile application.

Architecture

Delivery details

Backend & AI Services

Fastify provides the central API layer for authentication, permissions, academic modules, gate operations, messaging, and support workflows.
Prisma manages relational models and database access across PostgreSQL-backed school records.
Redis supports fast temporary state and performance-sensitive backend workflows.
Firebase integration delivers push notifications for attendance, gate activity, notices, and other parent-facing alerts.
Gemini-powered RAG services retrieve relevant school policy context before generating assistance, helping responses remain grounded in approved information.

Web Dashboard

Next.js, React, TypeScript, and Tailwind CSS power role-specific admin, teacher, and security workflows.
Dashboard access and available actions change according to authenticated role and assigned permissions.
Web modules cover user administration, notices, complaints, attendance, results, messaging, and operational reporting.
Security-facing screens support QR scanning and gate log visibility for entry-exit supervision.

Parent Mobile Application

Flutter provides the parent-facing mobile experience through structured feature modules.
Parents can review attendance, term results, notices, notifications, support information, and current student status.
Gate and attendance events connect to alert workflows so parents receive timely updates.
Mobile features consume the same Fastify API used by the web platform, keeping data and permissions consistent across applications.

Architecture & Monorepo

A shared npm workspace organizes backend, frontend, and supporting packages within one coordinated repository.
The Flutter application is maintained alongside the web and API layers as part of the complete platform delivery.
Environment configuration separates local development requirements from deployment-ready settings.
Shared tooling and structured scripts reduce setup friction and keep development practices consistent across applications.

Docker & Development Workflow

The Docker development stack supports hot reload across backend, frontend, and Redis services.
A separate production compose setup prepares services for production-oriented execution.
Containerized dependencies make onboarding more predictable and reduce environment differences between contributors.
Database, cache, API, and web services can be coordinated through repeatable development commands.

Quality & Delivery

Husky and commitlint support consistent commit practices and local quality safeguards.
CI workflows provide automated validation for the multi-application codebase.
Testing support, technical documentation, and structured development practices are included within the final year project scope.
Vercel configuration prepares the Next.js dashboard for web deployment while production compose files support service delivery.